Conference booking software systems include both software for scheduling conference rooms and hardware interfaces, such as digital signs. Meetings can be booked online or via an app by company employees or guests using the app.
Software-based conference room booking systems can be found in hotels, studios, and spas, as well as in businesses for employee booking. Another common example is in shared workspaces for reserving rooms or simply desk space.
Employees can use conference booking software to discover what rooms are available when they wish to meet. It will also be updated as more rooms become available. You won’t have to go to your room 30 minutes early to keep it.
Here are some conference booking software options for your meeting rooms.
Skedda is a cloud-based platform that manages all forms of hotel bookings across your organization. One significant feature is its control over who can see open spaces. As an administrator, you can provide public connections for others outside your organization to view spaces.
You can also keep control over those within your corporation. It allows people who share conference spaces with other organizations to easily view room vacancies across company lines. You won’t need to create a separate calendar system or communicate critical data with one another.
Music venues, sports facilities, workplaces, and conference rooms can all benefit from Skedda’s booking features. You might think that music venue software has no place in the office. However, the similarities between the two make it a wonderful alternative for making optimal use of space.
Robin is one of the first providers of room scheduling software that springs to mind. You can reserve conference rooms, as well as desks, workstations, and other areas.
You can also look through your meeting room and office space utilization stats. Check to see which rooms are frequently or infrequently booked to see if you’re making the best use of your available space. You can also see which require equipment upgrades or maintenance.
To make the most of your meeting rooms, Robin integrates with Slack, Zoom, Google Calendar, and other office apps. When you book a meeting space through your Slack channel, it will appear on your Google Calendar.
iOffice offers room scheduling software as well as a plethora of other features that your office may require. Integrations with calendar and chat platforms, real-time room availability, and meeting room analytics are all available. You can reserve a room via their cloud-based website, hotel booking tablets, or your phone.
The in-room motion sensor gadget distinguishes iOffice from competitors. Most other software asks the meeting owner to validate the existence of a meeting. iOffice uses motion sensors in each room to assess whether or not a meeting is taking place. If it detects that the room is vacant after a certain period of time, it will automatically re-open.
The software can also filter rooms based on equipment or size requirements, as well as request additional services for specific rooms. If your facilities manager receives repeated requests for the same room, he or she will know what has to be done.
Teem is designed to make the most of your meeting rooms. You’re covered no matter what you want to reserve because you can book across workspaces.
Their app also allows you to book directly from your phone without having to log in to a website. Meetings can be added or removed in person using tablet room displays that can be mounted outside of each area. Meetings can be easily scheduled using calendar plug-ins for Outlook, Office 365, and Google Calendar.
Teem also provides secure guest management systems. Upon arrival, visitors can sign in using a tablet at the front desk and complete any relevant documentation. The system will then notify you by Slack, email, or text message that they have arrived in your lobby.
Joan is yet another room scheduling program that outperforms in terms of hardware. It can organize meetings, free up unwanted rooms, and interact with your calendars and chat services.
Joan’s unique selling point is its tablet system. They cling to the wall or door of a conference room and have no external wires, instead of relying on an internal battery. This isn’t your average Duracell battery though; they last for more than three months. The tablets offer customizable displays and programmed commands, allowing you to show welcome messages, tell others about meetings, and request IT help.
6. Office Space
Office Space is conference scheduling software that is designed around your floor plan. After uploading a model of your workplace layout, you may begin scheduling meetings. Check out the room’s features, schedule a meeting using Slack, and check the status of the room using their app.
The incorporation of room sensors is one of Office Space’s distinguishing features. You can use your own motion sensor instead of paying for one as part of your room scheduling plan. Office Space connects with your choice of motion sensor, allowing you to select the best option for your budget.
OfficeRnD applies conferencing scheduling software to coworking spaces. Running a coworking space necessitates optimal room utilization, thus software like this is crucial. You’ll keep your customers satisfied while keeping your expenses to a minimum.
You can monitor the usage of individual rooms as well as your users to decide what works best for them. Meetings can be scheduled by a space manager or a user, keeping everyone informed. If your client is too busy to book something themselves, it will relieve them of the hassle. Members can report equipment outages to management and see what rooms are available.
It’s also easy to bill your users and manage their accounts from the same room booking system. OfficeRnD is a one-stop shop for managing your rooms and coworking space.
AskCody is designed specifically for Outlook and Office365 teams. If your business utilizes Microsoft and wants to make the most of its meeting rooms, AskCody is for you.
It integrates with your Outlook calendar, so you don’t have to bother about getting everyone on a separate calendar to schedule meetings. You may quickly reserve a conference room by specifying your required specifications, room size, and meeting time.
Another interesting feature is the option to collaborate with food services for your gathering. If your company provides a culinary service, you can request refreshments for your conference space. They’ll receive direct communication about your request and will be able to plan ahead. You’ll save time and effort by locating all of the appropriate food for your large breakfast meetings.
Getting the Best Meeting Room Booking System
Researching and selecting the best conference booking software for your company might be difficult, but once in place, your life will be much easier.
When you find a company that appears to be promising and offers the characteristics you require, contact them and ask your own questions. Demo the product, collect your own intelligence, and share it with not only other decision-makers but also some of the product’s potential end-users.